FAQs

Where is the meeting?

The 2015 Southeast Regional IDeA Meeting will be held at the Beau Rivage Resort & Casino in Biloxi, Mississippi.

When is the meeting?

The 2015 Southeast Regional IDeA Meeting is November 11-13, 2015.

How do I find information about the hotel?

You can find the information about the hotel for the 2015 Southeast Regional IDeA Meeting on our website’s Conference Hotel page or visit the Beau Rivage’s website.

Is there a group code for the hotel guest room?

Yes, you will need to call, 1-888-567-6667 and mention Southeast Regional IDeA Conference to receive the conference rate.

When is the deadline for the abstract submission?

The deadline for submission of abstracts for poster and oral presentations is September 14, 2015.

What is the maximum poster size?

Maximum poster size is 60” wide x 40” tall.

What are the registration deadlines?

Online registration for 2015 Southeast Regional IDeA Meeting is open until November 1, 2015. The deadline for early registration is September 15, 2015.

How much are the registration fees?

The Early Registration (faculty, post doctoral fellows, staff, NIH officials, etc.) fee is $375. The Early Registration fee for students is $150.  Registration fees after September 15, 2015 are $450 for Regular Registration (faculty, post doctoral fellows, staff, NIH officials, etc.) and $200 for Student Registration.

What do the registration fees cover?

Registration fees for the 2015 Southeast Regional IDeA Meeting include meeting costs and materials and planned food and beverage functions (Wednesday evening reception; Breakfast: Thursday & Friday; Refreshment breaks; and Thursday & Friday lunch). Fees do not cover transportation, lodging, parking, dinners, and other incidentals.

(Transportation from the Beau Rivage to the Welcome Reception will be provided.)

Is there a reduced rate or one-day meeting rate for attending only a portion of the meeting?

We do not offer reduced rates for the meeting registration. The registration fee is the same regardless of the number of sessions you attend or the number of attendees from an institution.

Are all sessions included in the registration fee?

Yes, all sessions (general and scientific) are included in your registration fee.

How do I register for the meeting?

You can register for the meeting by visiting the 2015 Southeast Regional IDeA Meeting website registration information page. There is a link to the online form.

Can someone else register another person?

Yes, as long as they can provide all of the necessary information and credit card information.

Can I pay by credit card?

Yes, you may pay for registration fees by credit card.

How do I confirm that I'm successfully registered?

Once your registration is finalized, you will receive a confirmation email indicating that you are officially registered. You will receive a registration fee receipt, via email again, as proof of payment. If your credit card is charged and you still have not received a receipt, please contact us at [email protected].

Do I have to register and pay the registration fee if I submitted an abstract?

Yes.

Will I receive my meeting badge and materials prior to traveling to the meeting?

No. You will receive your meeting badge and materials for the meeting during registration on Wednesday or Thursday; see the agenda for details.

Can I attend just the General Sessions without registering for the meeting?

Meeting registration is required to attend any part of the meeting including the General Sessions.

What is your refund and cancellation policy?

If for any reason you cannot attend the meeting and would like to cancel your registration you must E-mail your cancellation request to [email protected] no later than October 18, 2015.